01Sell
Build the whole experience, not a pile of line items.
Package activities, spaces, food, add-ons, deposits, and timing into one polished proposal your customer can understand.
The operating layer for modern venues
Sell the whole experience.
Turn complex group events into one clear booking—then schedule every activity, resource, payment, waiver, and handoff without losing the plot.
Built for multi-activity, multi-resource, multi-location operations.
✦
Zapbook agentMCP product preview
PreviewBest opening for 24 guests with two activities and a private room?
SAT
1210:30 AM — 1:30 PMAll resources available✓
1210:30 AM — 1:30 PMAll resources available✓
Proposal ready to preview
✓
Capacity confirmedAcross 5 resources
One operational truth from first inquiry to final check-in.
Group eventsMulti-activity packagesAI-operable
Complex, made coherent
Your venue is not a calendar with a checkout button.
The best experiences combine people, places, resources, rules, and timing. Zapbook lets your team sell that complexity without making the guest—or the operation—feel it.
02Schedule
Know every moving part will actually fit.
Coordinate capacity, resources, setup, buffers, and location rules before a promise reaches the guest.
03Operate
Carry one booking all the way through the front door.
Keep sales, payments, waivers, customer history, check-in, and the venue team working from the same truth.
AI-operable by design
Your AI should do more than summarize a dashboard.
Zapbook is being built so approved MCP-compatible assistants can help operate the booking workflow—not bypass it. Your rules remain the rules. Your team stays in control.
Private preview MCP booking tools are a planned product surface, not a bolt-on chatbot.
Talk with us about the MCP preview ↗zapbook · connected assistant● encrypted
YOU
Move the Harrison event 30 minutes later. Keep the same activities and room.
Checking permissions, resources, and rules…
✦
I found one conflict: Axe Lane 3 is occupied at 1:30 PM.
PROPOSED CHANGE10:30 AM → 11:00 AM
SAFE ALTERNATIVELanes 4, 5 & 6
✓
Everything else stays intactPricing, room, food package, deposit
Shield checkLocation accessCapacity rulesHuman confirmation
01
Find the best opening for a 24-person event
↗02
Build a two-activity proposal with food
↗03
Preview a move without overbooking resources
↗04
Summarize every change before the team arrives
↗Open to agents. Closed to chaos.
Automation you can actually be accountable for.
Rules
Price, capacity, deposits, and timing stay authoritative.
Permission
People and connected assistants only see what they are allowed to use.
Confirmation
Sensitive actions can pause for a person before anything changes.
History
Every action keeps its actor, reason, and operational context.
Sales and operations, connected
From first inquiry to final check-in.
Work leads, follow-up, and opportunities in the CRM workspace included with Zapbook. SMS and email stay together in one client conversation. When a lead becomes an event, that same context flows into proposals, bookings, payments, resources, waivers, and arrival.
Z
LiveCRM pipelineBooking status view
Draft2
28 guests · Axe + VR
16 guests · Bowling
Proposal3
42 guests · 3 activities
64 guests · Buyout
Reserved2
24 guests · Private room
Deposit received
TH
Taylor HarrisonHarrison team event
SMSEmail
Draft→Proposal→Reserved→Deposit→Paid
Private product preview
Let’s make the hard bookings feel easy.
Tell us what your venue has to coordinate. We’ll show you how Zapbook would bring the sales journey and the operating day together.
01
A conversation with a product builderNo generic sales script.
02A walkthrough shaped around your operationYour activities, resources, and handoffs.
03A direct path into your private sales workspaceReady to route into your CRM workflow.